Get Job & Settling Down

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Match Careers and Skills Sets:

  • Sales / Customer Relations / Training – Extrovert, Communication Skills, Aggression
  • HR, Training – Empathy, People Skills
  • Operations, Production – Goal Orientation,  Aggression
  • Finance / Statistics / Technology IT / ITES, Ecom, Purchase – Analytics, Domain Knowledge, Patience for repetitive work
  • Field Investigations, Liaison, Media Research, Market Research – Energy, Inquisitiveness, Patience, Driving
  • Marketing, Advertising, , Planning, Strategy, Journalism, , Direction, , Script Writing, –  Mental Toughness, Creativity

GET A CALL

  1. Identify your Passions, Strengths & Weakness and decide ‘Type of Job, Company & Location.
  2. Open a gmail account & fix a password that you will never forget.
  3. Select a mobile number that you will not change and a smart phone.
  4. Take a passport photograph in a Formal Suit and a Tie (Bust -Chest & Face only)
  5. Prepare 2 page CV & Covering Letter (Only summary – Name, Designation Education, Experience, Skills, Achievements). Take help if required.
  6. Post CV on LinkedIn, Indeed, Naukri, Monster, Facebook, Twitter (Short profile)
  7. Email CV as many placement agencies & contacts. 
  8. Look for companies trying hire and register in Careers on their websites.
  9. Speak to & Visit Placement Agencies & discuss your skills & Salary expectations.
  10. Send CV to friends & use get referred through Employee Referral Schemes.
  1. Make a personal connection with everyone you contact.
  2. Speak in your own voice and words.
  3. Keep track of every contact and schedule your follow-up calls.
  4. Describe what you’re looking for in detail. Ask for what you want specifically.
  5. Commit to making a few calls every day. Set your pace and keep going.
  6. Get over any hurdles.  Keep contacting people.
  7. Your goal is to build your network of contacts, then the job will find you.
  8. SENDING THE EMAIL(EXAMPLE)
    Hello Mr ———,
    Mr._____________suggested I contact you. I am an experienced __________looking to learn more about opportunities in the _____industry, and _______thought you would be a good person for me to contact.
  9. TYPICAL CALL(EXAMPLE)
    You: “Hi my name is ________________ . Mr. .   ______________ gave me your name. Did I catch you at a good time?” (Asking this question demonstrates your respect for their time. This also makes certain you have their attention. The person will answer one of three ways.)

You:
“The reason I’m calling is that _______thought you might have some ideas for me about targets for my job search like professional associations, companies to target or colleagues of yours.” (It is imperative that you are specific about what you are looking for. The more specific you are the more likely they will be able to help you ) “Have you had a chance to have a look at my resume?”

“I would love to have the opportunity to meet you and present myself. Would it be possible to meet with you for a half hour at your convenience?”
Networking Contact:
“No”
“Then let me give you a brief overview.”
(Follow with your 30 second overview of your experience

CENTER HEADING

Group Heading.

These are Group Headings like Introduction, Factors to be Considered, Effects of Factors & Conclusion

Introduction

For Group Heading have no full stop in the end & the writing starts on the 2 nd line. If you have multiple Factors here also then you list them under Para Headings as follows:-

  1. Cause 1.  This is described in sentences starting on the same line
  2. Cause 2.  Para Heading are in Bold. The writing starts on the next line. When you have multiple Factors to be considered then under each Para Heading  you list them under Sub Para Headings as follows:-
  3. Sub Para Heading.
  4. Effect of Cause 2:-
  5. Sub Sub Para Heading
  6. Result 2 is Severe Poverty

NOTE –

ALL LEVELS OF THE HEADINGS (Group Heading, Para Headings, Sub Para Headings and Sub Para Headings are in BOLD & are underlined.

Exam Shortcuts 

Read Syllabus

Highlight When Reading

Speech Notes (mobile app) to dictate into (to get Notes)

2 to 5 Practice Papers must be done with proper Time Management

Never leave any Question Blank except in Objective Tests where Negative marking is more HALF

Studying for Retention

  • Highlight or underline as you are reading.
  • Write important points / new words  in the margin
  • Read Preface, Executive Summary and about the Author before you start the book.
  • First run through the index.
  • After you finish each chapter dictate the main points into a voice dictation software like Speech Notes (Android Play Store)
  • Carry out an exercise or project to use that knowledge practically within 1 week.

SALARY

It is best to avoid this question about your current salary during the first interview. However if it is asked again it should be given correctly – otherwise it will create problems later. If asked what your current expectations you can safely ask for an increase of 30%.

CAREER SETTLING DOWN

  • Most Important subject (both personal & professional).
  • Not taught but learned (eg Gandhi).
  • Not theory but practical.
  • Most important to understand the reporting structure and the  “Norms for communication laid down in a company  & Rules for the class ” These are not normally written down. You must read the HR Manual and the Employee Hand book thoroughly. Ask the HR to brief you in detail.
  • Find a buddy who has been in the organization for over 2 years and take his help to understand the internal politics and power struggles and avoid them.
  • Understand the etiquettes of not only speaking but  also written, e mail, phone call, body language that is established.

UNDERSTANDING COMMUNICATIONS IN A COMPANY

Communication is the transfer of information, ideas, understanding or feelings among people.

IMPORTANCE.

  • Most Important subject (both personal & professional).
  • Not taught but learned (eg Gandhi).
  • Not theory but practical.
  • Norms for communication laid down in a company – Rules for the class.
  • Affects Productivity & profitability affecting.
  • Not only speaking but written, e mail, phone call, body language

MANAGEMENT – It is the process of getting things done through the efforts of other people.  Hence Managers have to communicate. The most significant feature of communication is that it is learned.

WHAT MANAGERS NORMALLY COMMUNICATE

  • Announcement & Spokes Persons.
  • Motivating Lecture.
  • Explaining Plans, Decisions, Method, Problems, Help, feedback
  • Applications, Memos, Proposals, Condolence, Requests
  • Informal & Demi Official Letters
  • Phone Calls & Video conferencing.
  • Negotiations, Seminars, Presentations.
  • Appreciations / Warnings / Counseling, Grievance Redressal.
  • Party talk / Etiquette / Social skills, Dressing up / grooming.
  • Group discussions ,Debates & Public speeches
  • Interviews & interviewing (questionaires, CVs, dressing, emotional preparation
  • Appointments

MANAGER’S ROLE.

Mitzberg has described the Managers job in terms of 3 types of roles – interpersonal, informational and decision-making.

Interpersonal:  Managers spend 45 percent of their time with peers, about 45 percent with people outside their company and 10 percent with superiors.

Informational Roles:  Managers exchange information about jobs and responsibilities with peers, subordinates and other personal contacts.

Decision-making Roles: Managers implement new projects, handle problems and allocate resources.

Kearns, “The key to simplifying the bureaucracy is an efficient communication system. Workers motivation is impossible without effective communication.  The globalization of the business environment complicates the communication process and acts as a barrier to effective communication. Be selective – Can clog the channels with insignificant trivia & may harm operation by releasing wrong information.” 

INFORMATION EMPLOYEES WANT TO KNOW in a company

  • How their jobs should be performed.
  • How effectively they are performing their jobs?
  • How much they will be paid?
  • Company policies and rules that directly affect their jobs.
  • Changes in conditions within the firm that might affect them.

CHANNELS OF COMMUNICATIONS IN A COMPANY

  • Formal Communication Channel :  Are the communication channel that are officially recognized by the organization. 
  • Information Channel:  Are ways of transmitting information within an organization that bypass formal channels.

FORMAL DOWNWARD CHANNELS

  • Chain of command,
  • The House Organ,
  • Letters and Pay inserts,
  • Loud speaker systems,
  • Annual report, Employee Hand Book & Pamphlets etc.
  • Chain of Command
  • Face-to-face interaction.
  • Ask questions.
  • Written documents
  • Letters & Memorandums
  • Middle level managers -Translation into the languages of subordinates
  • Permanent information such as policies, procedures and rules

THE HOUSE ORGANS

News letters or newspapers – contains new products, how well the company is doing, about the policies. Has wide readership.  Depends a lot on Personal interest

FORMAL UPWARD CHANNELS.

 Participative management requires a two way communication. These channels are necessary not only to determine if subordinates have understood the information set downward but also to satisfy the need of subordinates to be involved.  A communication effectiveness survey of thousands of employees showed that only half believed that significant upward communication was present.

OPEN-DOOR POLICY

  • Talking directly with workers
  • By Pass immediate supervisors
  • Reduce tension
  • Improve trust

THE GRIEVANCE PROCEDURE

  • Some managers believe a formal grievance procedure weakens their authority. 
  • OMBUDSPERSON
  • Complaint officer
  • Top Management eyes and ears
  • Uncover scandals in their organisation.

SPECIAL MEETINGSMonthly departmental meetings.

INFORMAL COMMUNICATION CHANNELS IN A COMPANY

  • Either lateral or diagonal
  • Benefits from established personal relationships and mutual trust.
  • Productivity
  • Not an automatic process, trust must first develop
  • Immediate supervisors might take offense.

GRAPEVINE:

  • Transmits information more rapidly, sometimes not as accurately.  Primary sources of current information.
  • Basic characteristics: Every Direction.
  • Who receives the information.  Some people are tuned into it and some managers are not even aware of the grapevine.
  • Beyond the formal organization.
  • Communication Networks – The pathways through which messages between and among people in organization flow are Communication Networks.
  • Identifying the predominant structural configuration however, helps explain or predict.
  • The links of the wheel, chain and Y receive less information than the links of the circle and the completely connected network.
  • Completely connected, Feedback, Sharing of the leadership responsibility and decentralization.
  • Newly formed a wheel configuration.

BOSS HANDLING 

  • Don’t try to get too close too soon
  • Take notes and see that you complete assignments before time
  • Discuss problems and obstacles directly with the boss well before the time line.
  • Be honest and ask for training as soon as a task is assigned to you.
  • Go well prepared for meetings and show that you fit into his team culturally and competence wise
  • Never speak behind any one’s back.
  • Show enthusiasm and energy and willingness to take bigger responsibilities.

BUILDING A REPUTATION 

  • Project a business like personality with great dependability and hardworking nature
  • Don’t try to please everyone or get too close to seniors
  • Show focus to adhere to time lines.
  • Be honest and show willingness to learn.
  • Show that you are a good team man and a good cultural fit
  • Show dislike for gossip and politics.
  • Show enthusiasm and energy and willingness to take bigger responsibilities.

Handling Office Politics

  • Don’t try form groups
  • Never try to corner any one
  • Discuss personal problems in private with your boss only.
  • Be honest and never try to manipulate.
  • Understand the power structure and the tendencies of each person and the groupism.
  • Never speak behind any one’s back.

Top 10 Sites for your career

  1. Linkedin
  2. Indeed
  3. Naukri
  4. Monster
  5. JobBait
  6. Careercloud
  7. Dice
  8. CareerBuilder
  9. Jibberjobber
  10. Glassdoor

Non Tech Skill Sets

Communication Skills, Technology, Website, SEO, People Management, Leadership, Analysis, Writing Skills, Microsoft Projects, Web Designing, Graphics, Creatives,  Story Writing, Acting, Drawing, Art, Camera/Photography, Editing, Story Telling/Scripting, Journalism, Public Speaking, Liaison, Finance, Marketing, Music, Cinematography.

Top 10 Tech Skills in demand

1. Machine Learning

2. Mobile Development

3. SEO/SEM Marketing

4. Data Visualization

5. Data Engineering

6. UI/UX Design

7. Cyber-security

8. Cloud Computing/AWS

9. Blockchain

10. IOT


11 Sites for Free Online Education

1. Coursera

2. edX

3. Khan Academy

4. Udemy

5. iTunesU Free Courses

6. MIT OpenCourseWare

7. Stanford Online

8. Codecademy

9. ict iitr

10 ict iitk

11 NPTEL


10 Sites to learn Excel for free

1. Microsoft Excel Help Center

2. Excel Exposure

3. Chandoo

4. Excel Central

5. Contextures

6. Excel Hero b.

7. Mr. Excel

8. Improve Your Excel

9. Excel Easy

10. Excel Jet


10 Sites to review your resume for free

1. Zety Resume Builder

2. Resumonk

3. Resume dot com

4. VisualCV

5. Cvmaker

6. ResumUP

7. Resume Genius

8. Resumebuilder

9. Resume Baking

10. Enhancy


Sites for Interview Preparation

1. Ambitionbox

2. AceThelnterview

3. Geeksforgeeks

4. Leetcode

5. Gainlo

6. Careercup

7. Codercareer

8. InterviewUp

9. InterviewBest

10. Indiabix


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